Mistake Which user do

1: Font size is too small.

The smaller the font size in the body or title 

text, the more you’re encouraging presenters to 

include more text which is generally not a best 

practice.

2: Weak contrast

When you combine the smaller text and weak 

contrast, the titles are  essentially invisible and worthless.

3: Custom fonts.

I’ve blogged about how you can add a custom font to your presentation. I 

like using non-standard fonts in certain situations; however, I’m against 

using them as default fonts in corporate PowerPoint templates.

4: Off-center bullets.

Designers will often reduce the size of the bullet character as a percent of  

text (e.g., 70%) when they want a smaller bullet. They don’t realize that 

changing the size of the bullet mark will create a bullet that isno longer 

centered on the line. The better approach is to find a smaller version of 

same object (circle, square, dash, etc.) in one of the standard fonts 

(wingdings, webdings, normal text, etc.).

5: Large file size. 

If the template designers are sloppy, they’ll include a hi-res image for a 

background and inflate the baseline file size of all your presentations 

(much to the annoyance of your IT department). If your empty 

presentation template is over 1 MB, you’ve got this problem. You’ll want to 

have the designer save the background image at a lower resolution to 

reduce the file size of your presentation files.

6: Default color theme.

Each PowerPoint template should have a color theme that matches the 

corporate brand colors. You can create a custom theme for colors under the Design > Colors tab.

7: Mismatched shape formatting.

Often so much emphasis will be placed on the slide background, layout, 

color themes, etc. that designers forget to create a standard format for 

shapes or objects that matches the overall presentation template (e.g., fill 

color, outline color, text font, etc.)

8: No blank slide.

With the increased use of images in PowerPoint presentations, many 

presenters will appreciate a layout option for a simple blank slide. 

Template designers often neglect to include this option, but it should be a 

standard option in any good PowerPoint template

9: Uses standard footers.

In PowerPoint 2007 and 2010, Microsoft mistakenly (in my opinion) made 

the footers editable when you’re designing your slides. This can be a 

major pain in the butt when you accidentally select a page number footer 

when you’re re-positioning different objects on a slide.

10: No light/dark background options

Sometimes you might need a light background presentation for an internal         

meeting or you might need a dark background for a presentation at an 

industry conference. Good presentation templates should have both light 

and dark versions available for the presenter to choose from.

Table in PPT

To create a table in powerpoint  press the insert in menu bar
and select the table.

Tips For Powerful Presentation

1.Create a simple design template.

Use the slide master feature or a provided template to create consistency in your design. The method of content presentation (list, image, text) depends on the content, but consistency with other elements such as font, colors, background, throughout the presentation is essential. Establish consistent contrasting colors (dark/light) for text and background.

2. Use appropriate font and size.

Choose your font and size carefully. Use sans serif fonts (such as Arial Rounded MT Bold) and 32 point font size for text. Anything smaller is difficult to read. Avoid all caps. Use color to highlight. Limit punctuation. Follow the 6x6 rule: No more than 6 lines of text per slide and no more than 6 words in each line of text.

3. Use good quality images.

Images should reinforce and complement your message. They should be impactful, not space-fillers. Empty space on the slide will actually enhance readability. Don’t clutter the slide with images unless they add value. Also, test your images to make sure they retain quality when projected on a larger screen. Clip art generally lacks emphasis.  

4. Avoid too many special effects.

These features seem impressive at first, but they tend to distract from your message and get old quickly. Transitions, text fly-ins, animations and sounds may reduce the professionalism you desire to portray. Special effect are similar to graphics, they should impact the presentation not detract from the presentation.

5. Limit the number of slides.

Limit the number of slides according to the time you have available for the presentation. Flipping to the next slide constantly and rushing through the presentation not only distracts the audience, but typically does not get your message across. A good rule of thumb is one slide per minute.

6.Learn to navigate your presentation in a non-linear fashion.

PowerPoint allows the presenter to move forward and backwards without paging through interim slides. Practice moving forward and backward within your presentation. Your audience may want to see a previous slide or you may want to skip ahead to something of immediate relevance. Know these shortcuts:

N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the mouse)	Advance to the next slide
P, PAGE UP, LEFT ARROW, UP ARROW, orBACKSPACE	Return to the previous slide
<number>+ENTER	Go to slide <number>
B or PERIOD	Display a black screen, or return to the slide show from a black screen
W or COMMA	Display a white screen, or return to the slide show from a white screen
S or PLUS SIGN	Stop or restart an automatic slide show
ESC, CTRL+BREAK, or HYPHEN	End a slide show

7. Do not read from your slides or speak to them.

Don’t face the screen and read your slides. The bulleted information on your slides should be supplementary to what you are saying. Use the slides to trigger your comments or to pace yourself, but do not read them. The audience can read. Remember that your slides are only there to support, not to replace your talk! You’ll want to tell a story, describe your data or explain circumstances, and only provide keywords through your slides. If you read your slides, the audience will get bored, stop listening and not get your message.

USES

Academic uses:

 Classroom Teaching: Power Point presentations 

help in improving the quality and impact of classroom 

teaching. The presentations can be made interesting 

and exhaustive, with supporting information to be 

accessed only if required.

 Subject Tutorials: It is good for online and offline 

tutorials on wide range of subjects, user age groups 

and types.

 Seminars: It is handy for students to make their 

presentations on assignments.

 Meetings and Consultations:Decision makers 

can use Power Point for meetings and discussions to 

keep the focus on core issues.

 Conferences: This is a popular use. Usually 

academicians use power point as it easy to present as 

well as print and distribute handouts or publish online, 

as per requirement.

        Professionals & Business uses:

 Sales & Marketing: Power Point presentations are 

  quick to prepare and can be structured for use such 

  that the same presentation can be used for a specific 

  target audience by selecting specific slides.

 Events and Trade Shows: It is good to use in 

  

 trade shows and events as it can be run by first timers 

  or not so computer savvy exhibition support teams.

 Corporate meetings: Ideal for the busy corporate 

  for focused presentations with statistical information 

  presented using graphics to facilitate easy 

  comprehension and avoid monotony of too many 

  numbers.

 Corporate training and conferences: Widely used 

   by trainers as well as corporate for conferences, 

   workshops and training sessions.

                 DOWNLOAD POWERPOINT

                     

Poster Making in Powerpoint

1.  Start PowerPoint:  In the "Home" tab (default) section, select the Layout option, and choose Blank.

 2. Set the Size of Your Poster: Click on the "Design" tab at the top of the screen, then click the "Page Setup" icon on the far left.

  A Page Setup screen will appear. In the Slides sized for option, choose Custom.

Type in the actual size of poster's Width and the Height (in this 

case, 56 x 35. Choose Portrait for Slides and Notes. Leave 1 for 

number of slides. Click OK. Note: You must do this first before 

you begin creating the poster! Failure to do so may result in a 

poster that is not printable, or not printed at the size you need.

3. Adding Text: Create a text box for the title by clicking 

on the "Text Box" icon in the "Insert" tab. Click or click-and-

drag to where you want the text box to be. (You should see the 

rectangular shape of the Text Box.) Type in your text. The box 

will grow automatically as you type.

 4. Text Format: As with many programs, you can change 

the font style and its size by highlighting the text to be changed 

and then making the changes within the “Home” tab. A 100-

point font is about an inch high. If you don't see the size you 

want in the selection list, you can enter it in by hand. To move a 

Text Box, position your pointer over a part of the edge of the box 

that is not a handle. The pointer should become shaped like a 

plus sign with arrows. Click and drag the Text Box to the desired 

position. You can change the color of the text, the line style, and 

the fill (among other things) with the options in the "Home" tab. 

Make a separate text box for each new section of text. Each new 

text box will include a portion of text that you will want to be 

able to move independently.

5. Zoom: You can control the zoom amount by clicking on 

the "Zoom" icon in the "View" tab or by using the zoom scroll 

bar found in the bottom left of the window. The zoom tool is 

useful when you need to zoom in on specific areas, such as text 

boxes, as well as when you want to zoom out to see the entire 

poster. 

6. Adding images: The two ways to add images are with 

Insert/Picture and with Copy and Paste. The Insert/Picture is the 

most common way of adding graphics to a PowerPoint 

document. If you have a file that is in one of several standard 

graphic formats (like JPEG or GIF), use the "Insert" tab and click 

the "Picture" icon to select your file.

 The image will appear on your document with handles. Use one 

of the corner handles to re-size it. (The corner handles will keep 

the same aspect ratio; the side handles will not.) Click and drag 

in the middle of the graphic to move it. A Picture tools tab 

automatically shows up when you insert the picture. You can edit 

the picture by clicking the icons for the numerous options in this 

tab.

7. Backgrounds: You can select a background by clicking 

the "Background Styles" icon in the "Design" tab. Click on the 

Format Background option within the dropdown menu and you 

can choose from even more color choices. If you choose Fill 

effects, you have a choice of tabs and one is Gradient. A gradient 

background is a smooth transition from one color to another. The 

best gradients are very dark or very light so text can easily be 

read on top of it. If you want a picture background click on the 

Picture tab, then Select Picture to browse to your file. Be careful 

of using a very large image – large files can be cumbersome to 

work with.

Alternatively, you can use a combination of shapes and images 

for your background. In order to keep your audience engaged in 

the actual content of your poster, you may consider using colors 

for your shapes and images that match your presentation colors. 

If you choose to use UF colors, you can use the attached chart 

for reference, using the RGB values.

8. Lines, Boxes, Arrows: Click the "Shapes" icon in the 

"Insert" tab to make ovals, boxes, lines, arrows, etc. Click the 

shape you want and then click the area you where you want it to 

appear in your document.

 When you have inserted one of these, you can change it (when it 

is selected) with the "Drawing Tools" tab that automatically 

appears with "Format" options.

9. Margins: Leave at least a 1-inch margin around the edges 

of the poster to prevent cropping and to increase readability. To 

display the ruler, go to the View Tab and select Ruler. This 

allows you to see if you have exceeded the 1-inch margin.

10. Save your Poster: When you have completed your 

poster in PowerPoint, click on the Microsoft Office Button in the 

far upper left and choose Save As, then PowerPoint Presentation. 

At the bottom left of the next dialog box you will see a button 

called "Tools". Click that and a drop down box should show up. 

One of the choices will be "Save Options." Select that and you'll 

see a check box that says "Embed fonts in the file." Make sure 

this is checked, click OK, and then name and Save your file.

let's Start:-

 when you first open powerpoint, you 

will see a blank "slide"with a space for 

title and subtitle  in two boxes.you can 

use this page to degin creating your 

presetation right way.you can put title 

and subtitle in the boxes if you want to 

use(click inside and type),but you could 

also delete them and insert anything 

you want.Dotted borders identify 

placeholders, where you can type text or insert 

pictures, charts, and other objects.

In the Notes pane, you can type notes about the 

current slide. You can hand out your notes to 

your audience or refer to your notes in 

Presenter view when you give your 

presentation.

After putting the title and subtitle 

to create a new slide pree the NEW 

SLIDE as shown in image. 

You’ll see a new blank slide that looks a 

little different. The makers of 

PowerPoint have tried to make this easy 

for you and they have guessed that 

you’d like to have a title and text on 

your second page. That is why you see 

“Click to add title” and “Click to add 

text.”

     

Once you have created your first couple of slides, you 

may want to add a design to your presentation to 

make it more professional-looking.

Type the text for your new slide, then go to  

on the menu bar and select Slide Design. Your 

design choices will show up on the right side of the 

page. Simply click on the different designs to see how 

your slide would look. The design you select will by 

applied to all of your slides automatically. You can 

experiment with the designs and change any time you 

want to.

                                 

                   

You can preview your slide show at any time. To see 

your new creation at work, go to View on the menu 

bar and select Slide Show. Your presentation will 

appear. To move from one slide to another, use your 

arrow keys on you computer keyboard.

To go back to design mode, simply hit your “Escape” 

key. Now you have enough experience with 

PowerPoint to experiment with other features.